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Finance & customers

Know what every event is worth - and who still owes you

Keep your regular promoters, hirers and agencies in a customer database, then quote them, invoice them and record their payments without leaving the event. Budget each show, capture its expenses and box-office settlement, and see profit and loss, VAT and aged debtors at a glance. The CRM is available from Professional; the full finance suite from Business.

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app.sonicems.com
The invoices list with totals, outstanding balances and colour-coded statuses
The difference

From scattered and stressful to joined-up and calm

Without a system like this

  • Invoices raised in a separate package, never linked to the show
  • Customer details re-typed for every quote and invoice
  • No idea whether an event made money until the accountant tells you
  • Chasing late payers from memory

With Sonic EMS

  • Customers, quotes, invoices and payments tied to the event
  • Billing details that flow from the customer to every document
  • A live budget and P&L on every event
  • Aged debtors that show exactly who to chase
What you get

Built to do the job properly

Customer CRM

Promoters, hirers and agencies with contacts, billing details, payment terms and history.

Quotes to invoices

Quote a hirer, then turn the accepted quote into an invoice in one click.

Event budget & P&L

Plan income and costs, log expenses and see the real margin on every show.

Box-office settlements

Percentage, guarantee or versus deals, with ticket sales and takings from your ticketing system and a settlement PDF.

Finance & CRM

Every show, with its own profit and loss

Set a budget for income and costs, record expenses against the event as they come in, and Sonic EMS works out the margin on both what you have invoiced and what you have actually received. Settle with the promoter on a percentage, guarantee or versus deal and produce a settlement statement in seconds.

  • Planned budget vs actual income and costs
  • Expenses by supplier and category, with VAT
  • Box-office settlement calculator and PDF
app.sonicems.com
An event budget with planned income and costs beside the actual profit and loss

Know whether a show made money before the get-out is finished.

Finance & CRM

Invoices that know who they are for

Link an event to a customer and their billing details flow straight onto quotes and invoices, with line items, VAT and automatic numbering. Record payments as they arrive and the invoice updates itself from sent to part paid to paid - and ad-hoc events still work with no customer at all.

  • Line items with VAT and automatic numbering
  • Invoice PDFs to download and send
  • Status updates itself as payments arrive
app.sonicems.com
The customer list of promoters, hirers and agencies

Your promoters, hirers and agencies in one place.

Finance & CRM

The numbers your finance team asks for

Finance Reports give you profit and loss for any period, a VAT summary of output and input VAT, and an aged-debtors view that shows who owes what and for how long. Set your currency, VAT registration, numbering and payment terms once, and every document follows them.

  • Profit and loss for any date range
  • VAT summary for your returns
  • Aged debtors by 30, 60 and 90+ days
app.sonicems.com
Finance reports showing profit and loss, a VAT summary and aged debtors

P&L, VAT and aged debtors at a glance.

Works well with

Explore related features

Contracts

Generate, send and track contracts with client e-signature - no separate app, no printer.

Events

Dates, spaces, contacts, status, notes and files - all living on the event itself.

Auto Cues

Rules that notify people, update events, add notes and tags, and chase the routine work for you.

Put the money next to the show

Add Finance and CRM and see what every event is really worth.

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